Charlie B
No flags on this arrangement.
- Minibus 07
- 38 min of 60 max
WAV PA on board
Home-to-school transport your council can account for
Routewell is route-planning software for councils. It optimises mainstream and SEND pupils into one set of routes — fewer vehicles, fewer contracts, shorter journeys — with SEND constraints as limits the solver cannot break. An officer confirms every pupil by name.
Lakeside Primary — Route 4, AM
Illustrative screen. Synthetic pupils, real product grammar.
From spreadsheet to signed‑off plan
Four stages, in the order your September happens.
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Start from the spreadsheet you already have
Routewell imports your SEN team’s pupil list as it is and names every row it cannot place, so the gaps close in August, while they are still a data problem — not in the first week of term, when the only fix left is a taxi booked that morning.
Row 214 — address will not geocode
Row 902 — two escorts named, one seat
2,479 rows imported cleanly
Illustrative screen. Synthetic data.
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The build finds the routes worth running
Routewell searches millions of combinations your team could never work through by hand: which pupils share a vehicle, in what order, on which run. Every option it keeps respects your real constraints — wheelchair spaces, escort seats, journey‑time limits. The result says what it is: the best plan found within the time you gave it.
Build finished
Illustrative screen. Synthetic data.
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A person signs off every pupil
No arrangement goes live because an algorithm liked it. Officers work a keyboard‑first queue, pupil by pupil, and anything the model is unsure about arrives flagged.
Cannot confirm — J. Marsh’s DBS lapsed 12 Jul
Open compliance record Change the arrangementIllustrative screen. Synthetic data.
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Parents get an explanation in plain English
For every pupil, Routewell drafts a letter that says what was arranged, on what basis, and how to ask for a review. No parent portal to log into.
Sent 14 Aug, by post — S. Whitmore
“Charlie will be collected at 08:12 from your door by Minibus 07. The journey is planned at 38 minutes, within the 60‑minute limit in Charlie’s EHCP. If anything here does not work for your family, you can ask us to look again…”
Illustrative letter. Synthetic pupil.
SEND is in the model, not in the notes
A home‑to‑school plan has to survive four things: the constraints, the compliance record, the mid‑year change and the scrutiny meeting.
SEND constraints the solver cannot break
Wheelchair spaces, escort seats, no‑solo‑travel, maximum journey times from the EHCP. They are hard limits in the model, not notes in a spreadsheet column.
Journey time · 43 min of 60 max
Vehicle · wheelchair accessible
Passenger assistant · on board
Illustrative explain panel. Synthetic pupil.
DBS, licences and insurance, tracked to the date
The certificate you chased in June is the one that lapses in October. Every driver, passenger assistant and operator carries their own record. Nothing turns green on an assumption.
P. Nowak — DBS
J. Marsh — DBS
Hartwell Coaches — fleet insurance
S. Field — driver licence
Illustrative register. Synthetic records.
In‑year changes are replanned, not patched
A new EHCP lands in November. Routewell re‑optimises around the plan you have published, and nothing moves until a person confirms it.
Three things need you
New EHCP placements1Start 9 Nov
Changed vs published plan4
Address moves2
Illustrative queue digest. Synthetic data.
A baseline first, then a difference you can defend
Savings come from routes nobody had time to find: a pupil moved to a vehicle already passing the door, two half‑empty runs merged into one. A baseline is your bill as it stands, dated and frozen; every plan after that states its difference against that record. No claim of “optimal”, and no number we cannot show you the arithmetic for.
Illustrative figures — synthetic baseline
- £8,420 lower
- 31 → 27
- 38 → 34
Every decision answers for itself
When a parent appeals, when the Ombudsman writes, when a member asks in scrutiny why a route changed, the question is the same: who decided this, on what basis, and when. Routewell keeps the whole history of every arrangement.
The Data (Use and Access) Act 2025 expects meaningful human involvement in decisions like these. In Routewell that involvement is the work, not a checkbox. An officer confirms each pupil by name and writes the reason for any override. That record is the evidence.
Nothing on this page shows a real child or a real council. The record below is synthetic.
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Imported from SEN transfer list
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Placed on Route 4 by the build
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Flagged — journey time 52 of 60 max
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Overridden — moved to Route 7
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Confirmed
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Parent explanation sent
Reasonable objections
The questions a careful officer should ask.
Which councils already use Routewell?
No named customers yet
None. Routewell is new, and we will not invent a case study or borrow a logo to cover that. What an early council gets instead is founding terms and the people who build the product in the room.
Why is there no price on this page?
Because a fair price depends on your cohort, your fleet mix and what your current arrangements cost. What we will commit to in writing: a single annual price agreed before you sign, no per‑seat surprises, and no charge for the demonstration or the baseline exercise.
How would we know it had actually saved us anything?
No measured savings to quote
We have no customers yet, so we have no savings figure to put in front of you, and we will not borrow one. Before anything is planned, your current spend, vehicles and routes are captured and dated as a baseline. Every plan after that is stated as a difference against that record, route by route, at the rates it was worked from. If the difference turns out to be small, you will see that just as clearly.
We already have a routing tool. What is actually different?
The difference is what surrounds the route: SEND constraints as hard limits rather than notes, a named human sign‑off on every pupil, a decision history built for appeals and Ombudsman letters, and re‑optimisation designed for the middle of term.
A decision from two terms ago is challenged. What can we show?
The history for that pupil, in order: the row it was imported from, the solve that placed them, anything the model flagged for review, every override with the officer’s written reason, the confirmation with the name against it, and the letter that went home.
Where does our data live, and who can see it?
In the UK, in AWS’s London region, in a database that is yours alone rather than a shared pool. We support your DPIA with documentation written for the officer completing it.
Our pupil data is not clean enough for something like this.
It rarely is anywhere, and you do not need to fix it first. Routewell takes the list your SEN team already keeps and returns a report naming every row it could not place. Nothing is dropped quietly to make the import look tidy.
How does buying it work under our procurement rules?
Most home‑to‑school planning contracts sit below the Procurement Act 2023 thresholds, where your team has wide discretion: direct engagement, quotation exercises and open competitions are all routes we can meet. Ask us for whatever your process needs — specification responses, evaluation demonstrations, references to the standards you hold suppliers to.
Is it accessible?
The product is built keyboard‑first and targets WCAG 2.2 AA throughout — measured contrast, visible focus everywhere, no information carried by colour alone. This page follows the same rules.
When could we start?
Demonstrations are running now. The sensible first step is a baseline exercise on your real cohort, then a pilot planned around your next September cycle.
Book a demonstration
Forty‑five minutes, your questions first. If you can share a spreadsheet of synthetic or anonymised pupils beforehand, we will run it live so you are judging your problem, not our demo data. Bring the colleague who has to sign the business case.
Prefer email? Write to dan.caws@routewell.co.uk — it reaches the person who builds the product.
Request received.
We will reply within two working days from dan.caws@routewell.co.uk — check your junk folder if nothing arrives.